Microsoft SwayCreate IT’s ongoing introductory look at the apps that come with Microsoft’s Office 365 looks at Microsoft Sway, an online presentation program.

More than PowerPoint

Sway is a web-based presentation program, but one that differs from the more familiar PowerPoint in some key ways. We’ll examine some of those differences.

Online only

Sway is an online only presentation tool, unlike PowerPoint which has both online and desktop versions. There is a Sway app for desktop or laptop computers, but the presentations are saved online and not on your local machine. The Sway app is also available on Windows 10 mobile, iPhone and iPad.

Content

You can import content into a Sway from the web, including OneDrive, Youtube, embed tweets and more. PowerPoint can include charts and graphs, which can be created within PowerPoint, and objects such as Excel spreadsheets.

Look

Microsoft SwaySway comes with a few templates that can be customised, but doesn’t include the large number of templates in PowerPoint, though more templates and customisation features are being added.

Sharing

Sways can be shared in the same way that you would share a web page – you can put a link to a Sway on social media or embed it in a website. With Office 365 PowerPoint can also be shared with a link, but Sway is meant for online viewing and a Sway will automatically reformat to fit the screen of a mobile device.

What you see

Microsoft SwayWhen you start Sway for the first time you’ll be presented with a Get Started page that includes ideas of what you can make in Sway. Once you choose to start a new Sway you’ll see the Sway introduction page.

  1. Create a new Sway from a topic or from an imported Word document.
  2. A list of your current Sways.
  3. Start from a template.

Editing a Sway

Microsoft SwayThe edit page of a Sway, once you’ve chosen a template or otherwise created a new Sway, has 4 main sections:

  1. The tab section, which includes Insert, Cards, Design, Layout and Remix and which controls what’s available in:
  2. The actions associated with the selected tab, which work by drag and drop
  3. The main Sway editing area
  4. Preview of your Sway.

Creating a Sway is less constrained than with PowerPoint, and the best way to learn it is to try creating your own.

Integration with other Office 365 apps

Sway allows you to share editing with people in your team through sending them a link – apart from that the integration with other Office 365 apps is minimal.

Previous posts

We have an ever-growing list of articles about the apps in Office 365, including Mail, Calendar, People, OneDrive, SharePoint and more. To view them all see our list of Office 365 blogs.

Future posts and more details

We will continue to provide introductory blogs about the apps in Office 365 to help you get started. If you want to know more about how Office 365 can help your business, contact Create IT.

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